When selecting online software for a board of directors, it’s important to select tools http://www.boardroomblog.com/how-do-you-write-a-board-of-directors-resolution/ that promote efficiency and productivity. Free software may not include the features essential in achieving organizational goals. It can in fact increase the amount of time needed by board members to complete tasks. It is essential to look at the total cost of these tools, and then determine whether they will be an effective tool for the board.

A board management tool that is ideal will provide an easy-to-use, secure virtual meeting area and allow document storage and sharing. It will also permit the easy and convenient scheduling of events and meetings. One-click RSVPs and timely alerts keep board members informed about the status of meetings. Directors can share documents and notes in the app, post updates and plans and sync their communications via personal email addresses.

After the board or committee meeting dates are set directors will receive the board book digitally which contains all the important information for forthcoming meetings. Directors can review and edit the information before the meeting. During the meeting, they can quickly navigate from section section by tapping. During the meeting, they are able to communicate, comment and share notes with each other.

It is important to take into consideration the reputation of the vendor as well as their customer support when choosing an online board. Ask the vendor how they handle security and what type of training they provide. The most effective board management platforms will have a complete secure repository and banks-grade encryption. They will also have a dedicated team available to answer any questions.